Agenda - 06-27-2002 - 8n - Laserfiche WebLink

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a • Construction of an electronics storage building (combined with the C&D recycling construction project for reasons of economy) Eight general contractors contacted the County for plans for this project and attended the pre- bid conference on June 3, 2002. The bid opening was scheduled for 3:00 PM June 10, 2002, however,,only two responses were received. Pursuant to State bidding laws, which require a minimum of three bids for the first solicitation, the bids were not opened on June 10, 2002. The project was re-advertised and a new bid opening was scheduled for June 20, 2002. Three bidders responded, with Van Thomas Contractor, Inc., Siler City, NC submitting the lowest bid that was responsive in an amount of$607,648.70. Since this amount exceeded the funding identified by the Landfill staff for this project, the bid was negotiated downward with the low bidder. Through a variety of deletions and/or modifications, the bid price was reduced by $132,648.70 to $475,000. A summary of the changes as submitted by Landfill staff is attached. FINANCIAL IMPACT: Funds for facilities construction are available in the Solid Waste enterprise fund. No General Fund money will be utilized-for this project. An additional $23,750 (5%) will be appropriated as a project contingency. Staff proposes to budget funding for this project by adding a resulting total of$498,750 to the amount included in the Manager's Recommended Budget for the Solid Waste Management Department in the FY 2002-03 budget ordinance, which is scheduled for adoption by the Board elsewhere on this June 27, 2002 meeting agenda. RECOMMENDATION(S): The Manager recommends that the Board: 1) award the bid for the solid waste recycling facilities to Van Thomas Contracting, Inc., Siler City, NC in the amount of$475,000, contingent upon approval of the 2002-2003 Solid Waste Management Enterprise Fund budget; 2) authorize the Chair to sign a contract, contingent upon attorney and staff review; and 3) authorize the Manager to approve change orders within total available project funding of $498,750.