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Docusign Envelope ID:OE38C765-2C74-4C4A-9A16-40FFB7FB8521 <br /> Project partners cannot exceed the Department's rates in effect for the time period in <br /> which the work is performed. <br /> BILLING THE DEPARTMENT <br /> ■ PROCEDURE <br /> The County may bill the Department for eligible Project costs in accordance with the <br /> Department's guidelines and procedures. Proper supporting documentation shall <br /> accompany each invoice as may be required by the Department. By submittal of each <br /> invoice, the County certifies that it has adhered to all applicable state and federal laws <br /> and regulations as set forth in this Agreement. <br /> Along with each invoice, the County is responsible for submitting the FFATA Subrecipient <br /> Information Form, which is available at <br /> https://connect.ncdot.gov/municipalities/Funding/Pages/default.aspx. <br /> ■ INTERNAL APPROVALS <br /> Reimbursement to the County shall be made upon approval of the invoice by the <br /> Department's Financial Management Division. <br /> ■ TIMELY SUBMITTAL OF INVOICES <br /> The County may invoice the Department monthly for work accomplished, but no less than <br /> once every six (6) months to keep the Project funds active and available. If the County is <br /> unable to invoice the Department, then they must provide an explanation. Failure to <br /> submit invoices or explanation may result in de-obligation of funds. <br /> • FINAL INVOICE <br /> All invoices associated with the Project must be submitted within six (6) months of the <br /> completion of construction and acceptance of the Project to be eligible for reimbursement <br /> by the Department. Any invoices submitted after this time will not be eligible for <br /> reimbursement. <br /> Agreement ID# 13096 17 <br />