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Fiscal Year 2024-2025 <br /> October 2024 Sales Report <br /> • Contacted planner Chelley Godwin with questions about her RFP <br /> • Sent the Siena list of competition for RFP they submitted a proposal <br /> • Hosted the Veterans Call on Zoom <br /> • Worked with Clean on new meetings campaign ads. Submitted feedback. <br /> • Picked up remaining swag items from the Carolina Inn <br /> • Reviewed previous ITGA budgets from previous hosts. <br /> • Ordered departmental supplies. <br /> • Assisted planner Michael Smith from UNC with information on booking hotels over <br /> football weekends and rates during special events <br /> • Worked with planner Jocelyn Tsai on her RFP <br /> • Contacted Cvent support when the Carolina Inn and Sheraton could not see the <br /> forwarded RFP in the system <br /> • Booked airplane tickets for DC for conference <br /> • Assisted planner Karly Grifasi with transportation companies in the area that offer <br /> accessible transportation for wheelchair users. <br /> • Shared staff calendar with Pix <br /> • Call with Aaron Bachenheimer and Britany Waddel to discuss the ITGA bid. Contacted <br /> local venues for rates/availability for a conference reception. Contacted several hotels to <br /> provide rates and availability for attendees. Provided recommendations on which hotels <br /> to present. Sent Venue Look Book and RDU information to be included with proposal. <br /> Reviewed and provided feedback on final proposal submitted. Contacted the Friday <br /> Center to submit a proposal for the general sessions. <br /> • Assisted planner Jode Mettel with getting VG and Maps for her conference attendees. <br /> • Assisted planner Kriste Kuczynski with recommendations for drop-in child care for <br /> attendees bringing children. <br /> • Created swag bags for keynote speakers for the State of the Art Conference <br /> • Assisted Lisa Kaylie from Extraordinary Venues with hotel contact list. <br /> • Assisted Club Nova with coordinating their Grand Opening event. This project took over <br /> 40+ hours to complete. Had several planning meetings with staff. Researched food <br /> options, contacted possible food vendors, prepared a spreadsheet with food costs within <br /> their budget, ordered platters and picked up food items. Handled decor, floral <br /> centerpieces, purchased items, researched rental options and placed order with APR. <br /> Determined room diagrams and set up. Worked the day of the event setting up rooms <br /> and food display, making flavored water, creating centerpieces, getting food out, clearing <br /> plates and replenishing food during event, breakdown and clean up after the event. <br /> Definites: <br /> • School of Data Science and Society Workshop. $22,380. Graduate <br /> • The Rotary Foundation Duke-UNC Peace Center Reception. $28,426. NC Botanical <br /> Garden <br /> • The Rotary Foundation Duke-UNC Peace Center Donor Dinner and Rooms block. <br /> $25,066. Siena <br />