2024-09-25 CHOCVB Agenda - Laserfiche WebLink

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Fiscal Year 2024-2025 August 2024 Sales Report • Designed a survey for downtown businesses who participated during the soccer match to solicit feedback on sales, foot traffic, trolley, specials, etc. Sent survey out. Consolidated findings for Laurie for board meeting • Worked with Adam Gaweda from UNC on an upcoming conference. Prepared an RFP to be sent to venues. Group decided to book outside Chapel Hill before I even sent out lead. • Ordered team flags for football games. • Assisted Lane Mitchell from Carrboro Coffee with hotel contacts for his upcoming conference. • Confirmed payment to AENC for yearly membership • Worked with Nina at Streamlined Business for her conference. Wrote the RFP to be sent to hotels. Followed up with client and venues about site tours. • Worked with Jessica Castillo and our business manager to get an invoice purchase order completed to attend Connect DC. • Researched hotel costs, airline costs, reviewed F&B per diems and completed travel requests for November Connect DC tradeshow. • Call with Aaron Bachenheimer on the ITGA conference to review possible venues. Look at financial obligations to host. Created mock conference schedule to start process of who we need to call. Looked at if May or June 2026 was going to be better. • Assisted Arleigh Greenwald with information on our walking mural tour, • Sent VB team info on the closing of Schoolkids Records • Created gift basket for Karen DeHart • Signed up to be the Opening Conference Sponsor for the AENC Fall Conference. Worked with Clean to develop static ad and direction of ad as sponsor. Looked at editing the Odd Fellows video and where shots were dated. Ended up with Tina shorting the Just Do You presentation video. • Assisted Justine Massip with possible registration table staffing options for her Sept. ISES USA Power 20241 conference. • Sent VB team information on participating in UNC Hospitals Fall Festival. Looking to the bureau to set up a table and provide information to their employees. • Found a new location for Sept VB Board meeting since Hyatt had to cancel. • Call with Kristen Young to discuss proposals for her upcoming conference. • Contacted planner Cari Strouse to add the Carolina Inn to her RFP. She accepted and I forward it. • Coordinated call with Lauren Winterstein of Helms Briscoe to discuss their Destination Partner Program. Reached out to Chelsea Kendall to discuss how Helms Briscoe works with Cvent so we are not overlapping strategies. • Contacted planner Brett Sterenson about his Cvent RFP and if the conference needs to be under one roof. Reached out to Atma to provide information for them to submit a proposal. • Assisted Kirk from Meetings Today with possible group volunteer opportunities for an upcoming article.