2024-05-15 CHOCVB Agenda - Laserfiche WebLink

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Fiscal Year 2023-2024 April 2024 Sales Report • Attended bi-weekly calls with Clean to discuss advertising and marketing campaigns • Call with Paula from Small Market Meeting to discuss the Chapel Hill meeting market, venues, group activities, etc. for her upcoming article on North Carolina. • Attended a focus group for Visit NC in Raleigh • Spoke with planner Anita Wiler about her RFP, we turned it down. We don't a venue large enough. • Contacted planner Amber Jeffcoat for the Titan Director Meeting to see about getting the Sheraton added to the RFP. I was able to forward to them. • Researched purchases to make for the Open House; products for interactive activity, compostable supplies, etc. • Call with Nastasha Dunn to discuss venues for their semi-annual staff gathering. Did E- Introductions with Natasha and possible venues. • Contacted planner Cherelle Whitfield to see about adding Chapel Hill hotels to her RFP. I was able to forward lead to Chapel Hill venues • Contacted hotels to see if they are requiring minimum night stay during July 23 soccer match • Submitted editorial content to Convention South Event Planners guide for NC • Call with planner Lynn Tomkins to discuss venues for her conference. Sent list of group activities • Determined scope and purchased rentals from American Party Rental for Open House • Completed sales information needed for budget document • Assisted Carlos Fillman with transportation companies for his wedding guests • Call with Chae Rim Lee about conference venue locations • Assisted Maria Jacavino with the Graduate with hospital rate program • Submitted tentative food order to the Root Cellar for Open House • Send emails and connected to locally made food/item makers in Orange County. Created spreadsheet to track costs per item for us to purchase for gift baskets and sales/media missions. • Contacted planner Erica Trout to see about adding OC venues to her RFP. Sent links to venues. She added the Sheraton • Contacted planner Melanie Wimmer to see about adding OC hotels to her RFP. She said I could forward the lead. • Wrote a blurb on what to do here during the soccer match for our website • Connected the team from Sports Endeavors with DCHP to find a brick and mortar location for a merchandise shop during the soccer game. They were connected with property management owner Antoine owns Aveda building. • Contacted Cvent about renewal and rates and contract. Connected Chelsea with Hannah • Drafted a letter to downtown businesses about what "extras" they can do when visitors are in town for Man City vs Celtic. Hand delivered information to West Franklin Street businesses about getting involved when visitors will come in for the July 23 soccer game • Assisted Richard Ellington with ideas for a restaurant with private space for his meeting • Assisted Libbie Hough with link to OC government facilities rentals.