2024-01-17 CHOCVB Agenda - Laserfiche WebLink

Browse Search

Fiscal Year 2023-2024 December 2023 Sales Report • Follow up emails to vendors that have not submitted payment for event • Work with Hannah and Friday Center to get payments made after initial estimates were too low based on attendees • Call with Cvent to discuss destination profile and what now needs to be updated. Trained with Bahaar Bajaj • Sent RFP to Sheraton to see if they wanted to bid and if their venue could meet the event space requirement • Contacted raffle prize winners and connected them with venue • Coordinated last minute load-in with rental companies and other vendor requests • Followed up with Ad resources to find out when signs were being delivered • Purchased departmental supplies • Assisted Susan Corbin with transportation options • Placed orders for staff luncheon • Created database of all Mingle & Jingle event attendees and sent to every vendor • Created database of those who said they were coming to event but were no shows and sent to vendors • Worked with planner Lynn Tompkins on her RFP • Sent Michelle Compain the Sheratons proposal. • Created survey to Mingle & Jingle event to be sent to attendees and vendors. • Contacted several local venues to see if they had dates for a series of meetings • Contacted venues to see if they can host our 2024 Advisory Board Meetings • Assisted Patty with hotel information she needs to send to Triangle Business Journal • Updated Hotel contact list • Assisted Victoria Samayoa with possible venues for her event • Contacted the Friday Center on behalf of planner Janice Sturm to check availability for a conference • Contacted Amelia Davis at the Friday Center to see if she could update Cvent photos • Contacted several venues with a very quick RFP to see if they had availability. j • Contacted Mac Kitchin with Connect to learn about show in DC with a focus on medical planners • Contacted Rendezvous South and Northstar Meetings about Q1 events and availability to be a supplier • Contacted Chris Pike with questions on the DI Event Impact calculator • Set up meeting with staff and Threshold 360 to see about the virtual tours they provide • Sent proposals from OC venues to Suzanne O'Neil from Vitality Investments • Complied information for Patty and the Annual Report • Sent proposals for OC venues to Wendy Welsh with Town of Carrboro • Contacted planner Heather Wamsley to see if she could add any OC hotels to her RFP Definites: • Bonen- Clark/ Corbin Wedding. $10,465 (idss). Courtyard