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34 <br /> Exhibit B <br /> Schedule 1 <br /> 2. Ground Transportation <br /> A. Private Automobile <br /> Mileage Allowance—Business use of an employee's private automobile will be reimbursed at the <br /> current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated <br /> by using the employee's office as the starting and ending point, in compliance with IRS regulations. <br /> Employees who have been designated a home office should calculate miles from their home. <br /> B. Rental Car <br /> Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, <br /> and the specific situation reasonably require their use. When renting a car for Tyler business, <br /> employees should select a "mid-size" or"intermediate" car. "Full" size cars may be rented when <br /> three or more employees are traveling together. Tyler carries leased vehicle coverage for business <br /> car rentals; except for employees traveling to Alaska and internationally (excluding Canada), <br /> additional insurance on the rental agreement should be declined. <br /> C. Public Transportation <br /> Taxi or airport limousine services may be considered when traveling in and around cities or to and <br /> from airports when less expensive means of transportation are unavailable or impractical. The <br /> actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the <br /> airport,tips are included in the per diem rates and will not be reimbursed separately. <br /> D. Parking&Tolls <br /> When parking at the airport, employees must use longer term parking areas that are measured in <br /> days as opposed to hours. Park and fly options located near some airports may also be used. For <br /> extended trips that would result in excessive parking charges, public transportation to/from the <br /> airport should be considered. Tolls will be reimbursed when receipts are presented. <br /> 3. Lodging <br /> Tyler's TMC will select hotel chains that are well established, reasonable in price, and conveniently <br /> located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, <br /> Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local <br /> hotel,the hotel reservation should note that discount and the employee should confirm the lower <br /> rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be <br /> noted in their travel profiles so that the employee can take advantage of any lower club rates. <br /> "No shows" or cancellation fees are not reimbursable if the employee does not comply with the <br /> hotel's cancellation policy. <br /> Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed <br /> separately. <br /> •00•• tyler <br /> .,.. <br /> 2 <br />