Orange County NC Website
Browse       Search
4 <br /> Program Records Schedule: <br /> Local Government Agencies <br /> The records retention and disposition schedules and retention periods governing the records series listed herein are <br /> hereby approved. This approval extends to and includes the following standards in the 2021 Program Records <br /> Schedule:Local Government Agencies: <br /> 10.Airport Authority Records <br /> 11.Animal Services Records <br /> 12.Code Enforcement and Inspection Records <br /> 13.Emergency Medical Services and Fire Department Records <br /> 14.Parks and Recreation Records <br /> 15.Planning and Regulation of Development Records <br /> 16.Public Housing Authorities, Redevelopment Commissions,and Entitlement Communities Records <br /> 17.Public Transportation Systems Records <br /> 18.Public Utilities and Environmental/Waste Management Records <br /> 19.Street Maintenance, Public Works,and Engineering Records <br /> 20.Law Enforcement Records(excluding Sheriff's Offices) <br /> 21.Tax Records(for municipalities) <br /> In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed <br /> that the records do not and will not have further use or value for official business, research, or reference purposes <br /> after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of <br /> by the agency or official having custody of them without further reference to or approval of either party to this <br /> agreement. <br /> Destructions <br /> N.C.Gen. Stat. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of <br /> public records. Furthermore,the local government agency agrees to comply with 07 NCAC 04M.0510 when deciding <br /> on a method of destruction. The North Carolina Administrative Code states: <br /> "(a)Paper records which have met their required retention requirements and are not subject to legal or other audit <br /> holds should be destroyed in one of the following ways: <br /> 1. burned,unless prohibited by local ordinance; <br /> 2. shredded,or torn up so as to destroy the record content of the documents or <br /> material concerned; <br /> 3. placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the <br /> documents or materials concerned;or <br /> 4. sold as waste paper,provided that the purchaser agrees in writing that the documents or materials <br /> concerned will not be resold without pulverizing or shredding the documents so that the <br /> information contained within cannot be practicably read or reconstructed. <br /> (b)When used in an approved records retention and disposition schedule,the provision that electronic records are <br /> to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and <br /> metadata may not be practicably reconstructed. <br /> (c)When used in an approved records retention and disposition schedule,the provision that confidential records of <br /> any format are to be destroyed means the data,metadata,and physical media are to be destroyed in such a manner <br /> that the information cannot be read or reconstructed under any means." <br /> All local government agencies should maintain logs of their destructions either in the minutes of their governing <br /> board or in their Records Management file. Confidential records will be destroyed in such a manner that the records <br /> cannot be practicably read or reconstructed. <br /> 2021 Program Records Schedule: Local Government Agencies i <br />