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205 <br /> .. <br /> •■ _� NC DEPARTMENT OF <br /> .iM.i NATURAL AND CULTURAL RESOURCES <br /> STANDARD 8:RISK MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 8.12 INSURANCE POLICIES a) Destroy in office records concerning automobile and other <br /> Records concerning automobile,theft,fire,and all liability insurance policies 10 years after superseded or <br /> other insurance policies purchased by agency. Also obsolete.* <br /> includes insurance audits,claims reports,surveys, b) Destroy in office certificates of insurance after 1 year. <br /> endorsements,certificates of insurance,and waivers. <br /> c) Destroy in office self-insurer certifications 6 years from <br /> date of termination of policy or settlement of all claims. <br /> d) Destroy in office remaining records after 1 year after <br /> superseded or obsolete. Cb <br /> 8.13 LOSS CONTROL INSPECTION REPORTS Destroy in office when superseded or obsolete. <br /> Self-inspections to identify potential liabilities or � <br /> hazards that may exist in agency owned buildings or <br /> property. <br /> 8.14 LOST,STOLEN,OR DAMAGED PROPERTY REPORTS Destroy in office after 2 years.* <br /> CD <br /> Includes reports of property lost or stolen at agency. B <br /> CD <br /> Also includes reports and employee narratives of <br /> vandalism to agency property. <br /> 8.15 NATIONAL FLOOD INSURANCE PROGRAM RECORDS a) Retain in office permanently floodplain management <br /> Records concerning the participation of a local ordinances. <br /> government agency in FEMA's National Flood b) Destroy in office copies of flood insurance rate maps, <br /> Insurance Program(NFIP). Includes floodplain elevation certificates,and elevation information when <br /> management ordinances,maps,and other related superseded or obsolete. <br /> records. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 84 <br />