Orange County NC Website
Browse       Search
202 <br /> . ... <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES _■;=; NC DEPARTMENT OF <br /> ■■ ■■ NATURAL AND CULTURAL RESOURCES <br /> STANDARD 8:RISK MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 8.03 DISASTER AND EMERGENCY MANAGEMENT PLANS @ Destroy in office when superseded or obsolete. Confidentiality: <br /> Records concerning preparedness,evacuations,and G.S. 132-1.7 <br /> t operations in the event of a disaster(natural, <br /> accidental,or malicious). Includes background <br /> surveys,studies,reports,and records concerning the <br /> process of notifying personnel in the event of an <br /> emergency.Also includes Continuity of Operations <br /> Plans(COOP)and Business Continuity Plans(BCP). <br /> 8.04 DISASTER RECOVERY a) Retain in office permanently records documenting major 00 <br /> Administrative records documenting and recovery agency disaster recovery efforts and records evaluating <br /> efforts for emergencies of a short duration as well as emergency response and efficacy. c <br /> disasters inflicting widespread destruction and having b) Destroy in office after 3 years records concerning minor or <br /> long-term consequences for the agency. Includes routine agency recovery operations that are managed with <br /> documents coordinating activities with federal,state, :3minimal disruption to normal operations. � <br /> and local emergency management,incident reports, N <br /> inventories,and disaster relief allocations. 3 <br /> (D <br /> 8.05 EMERGENCY DRILLS AND EQUIPMENT RECORDS Destroy in office when superseded or obsolete. <br /> Includes test records for fire suppression,defibrillator, <br /> respirator fit,and other emergency equipment.Also <br /> includes records concerning agency emergency and <br /> fire drills. <br /> 8.06 EMERGENCY NOTIFICATIONS Destroy in office after 1 year. <br /> Notifications and alerts sent to residents by <br /> Emergency Management or other agency staff <br /> regarding a current emergency. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 81 <br />