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199 <br /> .-'■■■ <br /> GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES .■■ NA OF <br /> ■ �.oi NATURAL A ANENT ND CULTURAL RESOURCES <br /> STANDARD 7:PUBLIC RELATIONS RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 7.11 PUBLIC RECORDS REQUESTS Destroy in office 2 years after resolution.* <br /> Formal requests submitted by persons seeking access <br /> to agency records along with documentation of Note:These disposition instructions apply only to the request, <br /> agency response. internal agency records related to searching for and preparing <br /> responsive records,and communication of response;the <br /> documents that are responsive to public records requests <br /> should be handled according to their respective disposition <br /> instructions. However,if the agency also retains separate <br /> copies of the documents that are responsive to public records <br /> requests, they may also be destroyed 2 years after completion �7 <br /> of the request. <br /> 7.12 PUBLICITY RECORDS `r a) Retain in office records with historical value permanently. <br /> Records concerning overall public relations of agency. b) Destroy in office remaining records when superseded or <br /> Includes advertisements,announcements, obsolete.* <br /> correspondence(including e-mail), photographic <br /> materials, news and press releases,and other related <br /> records. <br /> 7.13 SOCIAL MEDIA See APPENDIX(page A-12)for guidance in handling social <br /> media. <br /> SEE ALSO:Website(Electronic) (below). <br /> 7.14 SPEECHES a) Retain in office records with historical value permanently. <br /> Speeches made by agency officials. b) Destroy in office remaining records when reference value <br /> ends.± <br /> Agency Policy: Destroy in office after <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> ±The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 78 <br />