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198 <br /> 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES =■■n NATURA ANDC OF <br /> ■ .■i NATURAL AND CULTURAL RESOURCES <br /> m one <br /> STANDARD 7:PUBLIC RELATIONS RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 7.07 INVITATIONS Destroy in office after event occurs. <br /> Invitations sent and received concerning agency and <br /> external functions. <br /> 7.08 MEDIA FILE Destroy in office when reference value ends f <br /> Reference copies of newspaper,magazine,and other Agency Policy: Destroy in office after <br /> media clippings concerning the agency,agency <br /> officials,and other topics of interest. <br /> v <br /> 7.09 POPULAR ANNUAL FINANCE REPORT a) Retain records with historical value permanently. <br /> Comprehensive annual financial report(CAFR) <br /> b) Destroy in office remaining records when superseded or � <br /> obsolete. <br /> 7.10 PUBLIC HEARINGS a) Retain in office minutes permanently. <br /> Includes agendas, minutes,notices,speaker sign-up b) Destroy in office remaining records after 1 year. <br /> sheets,and similar documentation. <br /> SEE ALSO: Public Bodies:Minutes(STANDARD 1: <br /> ADMINISTRATION AND MANAGEMENT RECORDS). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 77 <br />