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196 <br /> . ... <br /> 2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES p NC DEPARTMENT OF <br /> uio NATURAL AND CULTURAL RESOURCES <br /> STANDARD 7:PUBLIC RELATIONS RECORDS <br /> Official records and materials created and accumulated by internal public relations programs operated by the agency. <br /> STANDARD 7.PUBLIC RELATIONS RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 7.01 AGENCY PUBLICATIONS a) Retain in office records with historical value permanently. <br /> Publications created at agency expense.Also includes b) Destroy publications management records after 5 years. <br /> correspondence and other related records regarding �l <br /> the design and creation of agency publications. c) Destroy in office remaining records when reference value <br /> ends.± ;U <br /> Agency Policy:Destroy in office after <br /> 7.02 AUDIO-VISUAL RECORDINGS @ a) Retain in office records with historical value permanently. <br /> Recordings(including digital)and films produced by or b) Destroy in office remaining records when reference value <br /> for the agency. This does not include recordings of ends.± <br /> public meetings or security videos. <br /> Agency Policy: Destroy in office after <br /> SEE ALSO: Public Bodies:Audio and Video Recordings <br /> of Meetings(STANDARD 1:ADMINISTRATION AND <br /> MANAGEMENT RECORDS),Office and Property <br /> Security Records(STANDARD 1:ADMINISTRATION <br /> AND MANAGEMENT RECORDS). <br /> 7.03 COMMUNITY AWARDS @ a) Retain in office records with historical value permanently. <br /> Records concerning awards by the agency recognizing b) Destroy in office remaining records when reference value <br /> community contributions. ends.± <br /> Agency Policy: Destroy in office after <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 75 <br />