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194 <br /> . ... <br /> 021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES NA OF <br /> .�:.i NATURAL AND C CULTURAL RESOURCES <br /> 0.0 <br /> STANDARD 6:LEGAL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 6.19 LITIGATION CASE RECORDS a) Retain in office cases having precedential or historical Confidentiality: <br /> Civil suits to which the agency is a party. Includes value permanently. G.S. 132-1.1(a) <br /> affidavits,agreements,appeals, bills,briefs,citations, G.S. 132-1.9 <br /> b) Destroy in office adjudicated cases 6 years after final <br /> t commitments,complaints,discharges, motions, disposition. <br /> notices, pleas,releases,statements,testimony, <br /> verdicts,waivers,warrants,and writs. c) Destroy in office non-adjudicated cases(out-of-court <br /> claims)6 years after final disposition or expiration of <br /> relevant statute of limitations. <br /> 6.20 OATHS OF OFFICE Transfer official copy of oath of office to the municipal clerk or Authority: CD <br /> the county clerk to the board of commissioners or the clerk of G.S. 105-349 <br /> the governing board for permanent retention. G.S. 153A-26 <br /> SEE ALSO: Public Bodies:Member Files(STANDARD 1: G.S. 160A-61 <br /> ADMINISTRATION AND MANAGEMENT RECORDS). Retention Note:The Clerk should present a copy of the oaths Of G.S. 160A-68 <br /> elected officials to the Clerk of Superior Court for recording. G.S. 160A-284 <br /> Retention: <br /> G.S.7A-103(2) <br /> 6.21 PERMISSIONS a) Retain in office permanently records conferring perpetual <br /> Records conferring legal permission. Includes legal permission as well as records documenting <br /> copyright permission requests and requests for copyrights,patents,and trademarks held by the agency. <br /> permission to publish intellectual property or holdings b) Destroy in office 3 years after expiration records <br /> of the agency.Also includes copyrights,patents,and concerning one-time copyright permissions granted by <br /> trademarks held by the agency. the agency. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 73 <br />