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193 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■_■ NARTMENT OF <br /> ■ wii NAATURTURAL AND CULTURAL RESOURCES <br /> STANDARD 6.LEGAL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 6.14 INVESTIGATION AND HEARING RECORDS Destroy in office 3 years after completion.* <br /> Records concerning complaints,fraud allegations, <br /> contestments,grievances,and inquiries against <br /> individuals and other entities. Includes summaries, <br /> charges, reports,assessments and findings,hearing <br /> transcripts and evidence,decisions and sanctions, <br /> referrals,correspondence,and other related records. <br /> rn <br /> 6.15 LAND OWNERSHIP RECORDS Destroy in office 1 year after agency relinquishes ownership of r <br /> Includes deeds and titles. land.* ca <br /> 6.16 LEGAL CORRESPONDENCE Destroy in office after 5 years. Confidentiality: <br /> Correspondence(including e-mail)and related records G.S. 132-1.1(a) <br /> C^a For information on handling e-mail,see ELECTRONIC RECORDS, <br /> t concerning legal matters not related to specific legal page A-11. <br /> cases or official opinions. <br /> 6.17 LEGAL OPINIONS Retain in office permanently. <br /> Formal legal opinions written by counsel in response <br /> to requests concerning the governance and <br /> administration of the agency. <br /> 6.18 LEGAL REVIEW RECORDS a) Retain in office records with historical value permanently. Confidentiality: <br /> Includes legal reviews of by-laws and charges to G.S. 132-1.1(a) <br /> � b) Destroy in office remaining records after expiration of <br /> boards and commissions,conflicts of interest,and all <br /> t other agency matters as requested. relevant statute of limitations. <br /> SEE ALSO: Legal Opinions(above). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 72 <br />