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191 <br /> 2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES ■■ NC DEPARTMENT OF <br /> ■i�i NATURAL AND CULTURAL RESOURCES <br /> STANDARD 6:LEGAL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 6.07 CONFLICT OF INTEREST AND CONFLICT OF Destroy in office 1 year after completion of term or separation. <br /> COMMITMENT DISCLOSURE STATEMENTS <br /> Completed by the elected agency officials as well as <br /> designated staff members in order to disclose an <br /> official's status or ownership interests. <br /> 6.08 CONTRACTS,LEASES,AND AGREEMENTS @ a) Retain in office contracts and agreements with historical Retention: <br /> G.S. 1-47(2)tl a ermneny. <br /> Contracts and agreements for construction, value p )(5)a S. 1-50( <br /> equipment,property,supplies,special programs,and b) Destroy in office sealed contract records 10 years after G.G. CFR 1 )(5) m <br /> projects. Includes franchise agreements,hold expiration of contract.* G.S. 1-52 v <br /> harmless agreements,good faith effort — <br /> documentation,contractor compliance monitoring, c) Destroy in office all records related to capital improvement <br /> leases,and memoranda of understanding. contracts and business associate agreements 6 years after <br /> completion,termination,or expiration.* <br /> SEE ALSO:Software License and Copyright Provisions d) Destroy in office records documenting restrictions and <br /> Records(STANDARD 5:INFORMATION TECHNOLOGY compliance with license and copyright provisions for <br /> RECORDS). products and services purchased by the agency 1 year after <br /> superseded or obsolete.* <br /> e) Destroy in office all other contracts and agreements 3 <br /> years after completion,termination,or expiration.* <br /> 6.09 DECLARATORY RULINGS Retain in office permanently. <br /> Records concerning declaratory rulings issued by the <br /> agency to interpret statutes or rules as applied to a <br /> specified set of facts. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 70 <br />