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186 <br /> 2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES M NATURA ANENT OF <br /> ��r�� NATURAL AND CULTURAL RESOURCES <br /> STANDARD 5:INFORMATION TECHNOLOGY RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 5.15 SYSTEM MAINTENANCE RECORDS:HARDWARE a) Destroy in office records documenting routine inspections <br /> REPAIR OR SERVICE and maintenance of equipment after 1 year. <br /> Records documenting inspections,maintenance,and b) Destroy records documenting all other equipment <br /> repairs of agency computer systems that are owned or maintenance and repairs upon the final disposition of the <br /> leased. Includes computer equipment inventories and equipment. <br /> service records. <br /> Ut <br /> SEE ALSO: Equipment and Vehicle Maintenance, <br /> Repair,and Inspection Records(STANDARD 1: <br /> ADMINISTRATION AND MANAGEMENT RECORDS). <br /> 5.16 SYSTEM MAINTENANCE RECORDS:RECORDS Destroy in office in accordance with your office's established, <br /> BACKUPS regular backup plan and procedures f . <br /> Records documenting regular or essential system Agency Policy:Destroy in office after �l}V <br /> backups. Includes backup tape inventories,relevant <br /> correspondence(including e-mail),and related cviex O C <br /> documentation. <br /> See also Security Backup Files as Public Records in <br /> _North Carolina:Guidelines for the Recycling <br /> Destruction, Erasure, and Re-use of Security Backup <br /> .Files available on the State Archives of North Carolina <br /> website. <br /> 5.17 TECHNICAL PROGRAM DOCUMENTATION Destroy in office 1 year after superseded or obsolete. <br /> Records concerning program code,program <br /> flowcharts,program maintenance logs,systems <br /> change notices,and other related records that <br /> document modifications to computer programs. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> 65 <br />