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185 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES �:O�Q NCDrz AND <br /> OF <br /> 0':A NATURAL AND CULTURAL RESOURCES <br /> STANDARD 5:INFORMATION TECHNOLOGY RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 5.11 PROJECT DOCUMENTATION a) Retain in office permanently records with historical value. <br /> Records created to design,develop,control,or b) Destroy in office remaining records 3 years after <br /> monitor a specific project or group of IT projects. completion of project. <br /> Includes statements of work,assessments, <br /> maintenance agreements,and testing records. <br /> cn <br /> SEE ALSO: Projects(STANDARD 1:ADMINISTRATION <br /> AND MANAGEMENT RECORDS). <br /> 5.12 SOFTWARE LICENSE AND COPYRIGHT PROVISIONS Destroy in office 1 year after software is superseded or <br /> RECORDS obsolete. <br /> Records documenting compliance with agency <br /> software license and copyright provisions. Includes <br /> software licenses,correspondence(including e-mail), <br /> and related documentation. <br /> 5.13 SYSTEM ACCESS RECORDS Destroy in office 1 year after superseded or obsolete. <br /> Records documenting access requests and <br /> authorizations,system access logs,and other related <br /> records. <br /> 5.14 SYSTEM DOCUMENTATION RECORDS Destroy in office 3 years after superseded or obsolete. Confidentiality: <br /> Records documenting operating systems,application G.S. 132-1.1(g) <br /> � programs,structure and form of datasets,system <br /> G.S. 132-6.1(c) <br /> structure,and system-to-system communication. <br /> Includes system overviews,dataset inventories,server <br /> name,IP address, purpose of the system,vendor- <br /> supplied documentation,installed software,and <br /> current source code. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends.' Please use the space provided. <br /> 64 <br />