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183 <br /> •�_�� NC DEPARTMENT OF <br /> 021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES 20A NATURAL AND CULTURAL RESOURCES <br /> ----- — — . ... <br /> STANDARD 5:INFORMATION TECHNOLOGY RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 5.04 DATA MIGRATION RECORDS Destroy in office 1 year after completion of data migration. <br /> Technical records documenting data migrations. <br /> Note:The data itself is subject to the disposition <br /> instructions indicated for its relevant records series; <br /> these are merely records about migrating said data. Cn <br /> 5.05 DATA WAREHOUSES Destroy in office when superseded or obsolete. Maintain confidentiality <br /> Federated data gathered by the agency from other <br /> consistent with any <br /> sources for the purposes of comparison and restrictions placed on <br /> distribution. <br /> the data provider. <br /> SEE ALSO:Collected Data (STANDARD 1: <br /> ADMINISTRATION AND MANAGEMENT RECORDS). <br /> 5.06 DIGITIZATION AND SCANNING RECORDS Destroy in office 10 days after digitization. <br /> Records concerning data entry and imaging Note:The digital surrogate becomes the record copy and must <br /> operations. Includes quality control records. be retained according to the disposition instructions for that <br /> record type. <br /> See also REQUEST FOR DISPOSAL OF ORIGINAL <br /> RECORDS DUPLICATED BY ELECTRONIC MEANS,page <br /> A-21. <br /> 5.07 ELECTRONIC RECORDS POLICIES AND PROCEDURES Destroy in office 3 years after superseded or obsolete. Confidentiality: <br /> Includes procedural manuals as well as an Electronic <br /> G.S. 132-1.7(b) <br /> t Records and Imaging Policy and a Security Backup G.S. 132-6.1(c) <br /> Policy. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> 62 <br />