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182 <br /> .�=■ NC DEPARTMENT OF <br /> L RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ..'.i NATURAL AND CULTURAL RESOURCES <br /> . Mon <br /> STANDARD 5: INFORMATION TECHNOLOGY(IT) RECORDS <br /> Information technology encompasses all activities undertaken by agency to design,develop,and operate electronic information systems. This section covers <br /> records for which Information Technology personnel are responsible,including administrative records and those used to process data and monitor and control <br /> operations. <br /> Note:Administration, use, and retention of records concerning computer and information security should comply with applicable provisions of G.S.132-6.1 on <br /> the confidentiality of records regarding 'hardware or software security,passwords,or security standards,procedures,processes,configurations,software,and <br /> codes."(G.S.132-6.1 (c)) <br /> STANDARD 5.INFORMATION TECHNOLOGY RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 5.01 AUDITS:IT SYSTEMS a) Destroy in office 1 year after superseded or obsolete fixity Confidentiality: <br /> Records documenting user actions affecting the check documentation. G.S. 132-6.1(c) <br /> I contents of monitored systems. Also includes fixity b) Destroy in office remaining records after disposition of <br /> checks and other periodic tests of data validity. record.* <br /> 5.02 COMPUTER AND NETWORK USAGE RECORDS Destroy in office after 1 year. <br /> Records documenting usage of electronic devices and <br /> networks. Includes login files,system usage files, <br /> individual program usage files,and records of use of <br /> the Internet by employees. <br /> 5.03 DATA DOCUMENTATION RECORDS Destroy in office 3 years after system is discontinued and/or <br /> Records concerning data in automated systems. replaced. <br /> Includes data element dictionary,file layout,code <br /> book or table,entity relationships tables,and other <br /> records related to the structure,management,and <br /> organization of data. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> 61 <br />