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176 <br /> u NC DEPARTMENT OF <br /> 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES . rEn NATURAL AND CULTURAL RESOURCES <br /> STANDARD 4:HUMAN RESOURCES RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 4.30 POLICIES AND PROCEDURES(PERSONNEL) a) Retain in office internal agency personnel policies and <br /> Official internal agency personnel policies and procedures permanently. <br /> procedures.Also includes agreements and b) Destroy in office remaining records when superseded or <br /> authorizations required of employees,orientation obsolete. <br /> materials,and informational data. <br /> P <br /> 2 <br /> SEE ALSO:Civil Rights Records(STANDARD 6: LEGAL ;C7 <br /> RECORDS),and Workers'Compensation Program <br /> Administration (below). <br /> 4.31 POLYGRAPH RECORDS Destroy in office 3 years from the date the test was given,or Confidentiality: <br /> Includes statements informing employee of the time, from the date the test was requested if no examination was G.S. 115C Art.21A <br /> t place,and reasons for the test;copy of notice sent to given. G.S. 122C-158 <br /> examiner identifying employee to be tested;and G.S. 130A-45.9G.S. 153A-98 <br /> copies of opinions, reports,or similar records G.S. 160A-168 <br /> generated by the examiner and provided to the <br /> agency. G.S. 161E-257.2 <br /> G.S. 162A-6.1 <br /> Retention: <br /> 29 CFR 801.30 <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 55 <br />