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175 <br /> ... <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■i■- NA AND <br /> OF <br /> i NATURAL AND CULTURAL RESOURCES <br /> STANDARD 4.HUMAN RESOURCES RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 4.28 PERSONNEL RECORDS(OFFICIAL COPY) a) Destroy in office after 30 years from date of separation Authority/ <br /> Official copy of personnel file maintained on each information needed to document:date and amount of Confidentiality: <br /> permanent and temporary agency employee that is each increase or decrease in salary with that agency;date G.S. 115C Art.21A <br /> t` eligible for benefits. Includes basic employee and type of each promotion,demotion,transfer, G.S. 122C-158 <br /> information and records and forms relating to the suspension,separation,or other change in position G.S. 130A-45.9 <br /> selection or non-selection, promotion,transfer,leave, classification with that agency;date and general G.S. 153A-98 <br /> salary,suspension,and termination of employment. description of the reasons for each promotion with that G.S. 160A-168 = <br /> agency;date and type of each dismissal,suspension,or G.S. 161E-257.2 ;l <br /> demotion for disciplinary reasons taken by the agency; G.S.162A-6.1 <br /> Note: For agencies responsible for maintaining and,if the disciplinary action was a dismissal,a copy of the <br /> personnel files for criminal justice officers,please written notice of the final decision of the agency setting <br /> consult 12 NCAC 09C.0307 for the mandatory records forth the specific acts or omissions that are the basis of the <br /> of certification that must be housed in the personnel dismissal. <br /> file. <br /> b) Destroy in office information necessary to verify benefits <br /> 30 years after date of separation. <br /> SEE ALSO: Medical Records(above),Seasonal and <br /> Contract Worker Records(below). c) Destroy in office remaining records when individual <br /> retention periods are reached as noted in individual items <br /> in this Records Retention and Disposition Schedule. <br /> 4.29 PERSONNEL RECORDS(SUPERVISOR COPY) a) Transfer records as applicable to Personnel Records Confidentiality: <br /> Official Co above <br /> t Personnel jacket that is often maintained by ( Copy) . G.S. 115C Art.21A(above). <br /> G.S. 122C-158 <br /> supervisors. b) Destroy in office remaining records when reference value <br /> G.S. 130A-45.9 <br /> ends.± hh G.S. 153A-98 <br /> Agency Policy: Destroy in office after V 4kr G.S. 160A-168 <br /> G.S. 161E-257.2 <br /> G.S. 162A-6.1 <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 54 <br />