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163 <br /> 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES NC DEPARTMENT OF <br /> ■u.no NATURAL AND CULTURAL RESOURCES <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 3.15 MAPS:ALL OTHER @ a) Retain in office maps,including GIS datasets and <br /> Includes field maps,soil,topographic,sales, accompanying documentation (metadata),with historical <br /> subdivision plats, right-of-way,sectional,highway,etc. and/or legal value permanently. <br /> Also includes paper maps. b) Destroy in office remaining items when reference value <br /> ends.f W <br /> Retention note:Contact the State Archives of North G) <br /> Carolina before destroying any tax maps, watershed maps, W <br /> or zoning maps. <br /> Agency Policy:Destroy in office after to <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 42 <br />