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162 <br /> �W-: NC DEPARTMENT OF <br /> 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■ ■: NATURAL AND CULTURAL RESOURCES <br /> --. _ ram <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM## <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 3.13 MAPS:PARCEL Paper:Destroy in office upon State Archives approval. <br /> Maps,including cadastral maps,and surveys of GIS dataset:Create a snapshot of dataset quarterly. To <br /> boundaries and measurements of each parcel,and maintain permanently, <br /> information about encroachments, right-of-ways,and <br /> structures. Either:Transfer snapshot to NCOneMap according to <br /> established procedures,complying with standards and w <br /> procedures adopted by the North Carolina Geographic G� <br /> See also GEOSPATIAL RECORDS,page A-13,and Information Coordinating Council. W <br /> Property Management Records(STANDARD 1: <br /> ADMINISTRATION AND MANAGEMENT RECORDS). Or:If retained in office,your agency must comply with <br /> standards(for metadata,file naming,data sharing,and <br /> longterm preservation)and procedures adopted by the <br /> North Carolina Geographic Information Coordinating <br /> Council. <br /> 3.14 MAPS:PARKS Paper: Retain in office permanently. <br /> Includes park boundaries,facilities, landscaping, GIS dataset:Create a snapshot of dataset annually.To maintain <br /> topography,and other pertinent information.Also permanently, <br /> includes maps and drawings stored and generated by <br /> Geographic Information System(GIS)and computer- Either:Transfer snapshot to NCOneMap according to <br /> aided design (CAD)systems. established procedures,complying with standards and <br /> procedures adopted by the North Carolina Geographic <br /> See also GEOSPATIAL RECORDS,page A-13. Information Coordinating Council. <br /> Or:If retained in office permanently,your agency must <br /> comply with standards(for metadata,file naming,data <br /> sharing,and longterm preservation)and procedures <br /> adopted by the North Carolina Geographic Information <br /> Coordinating Council. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 41 <br />