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161 <br /> ;:.,. <br /> IF 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES rp=; NATURA AMNENTDC OF <br /> .iml NATURAL AND CULTURAL RESOURCES <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 3.11 LAYERS:STREET CENTERLINE Paper: Retain in office permanently. <br /> GIS dataset:Create a snapshot of dataset annually. To <br /> See also GEOSPATIAL RECORDS, page A-13. maintain permanently, <br /> Either:Transfer snapshot to NCOneMap according to <br /> established procedures,complying with standards and W <br /> procedures adopted by the North Carolina Geographic G) <br /> Information Coordinating Council. W <br /> Or:If retained in office,your agency must comply with <br /> standards(for metadata,file naming,data sharing,and <br /> long term preservation)and procedures adopted by the <br /> North Carolina Geographic Information Coordinating <br /> Council. <br /> 3.12 MAPPING PROJECT RECORDS Paper: Retain in office permanently. <br /> Includes contract maps and all deliverable products for GIS dataset:Create a snapshot of dataset annually. To <br /> aerial photography,orthophotography,cartographic, maintain permanently, <br /> cadastral,and digital mapping projects. <br /> Either:Transfer snapshot to NCOneMap according to <br /> established procedures,complying with standards and <br /> See also GEOSPATIAL RECORDS,page A-13. procedures adopted by the North Carolina Geographic <br /> Information Coordinating Council. <br /> Or:If retained in office,your agency must comply with <br /> standards(for metadata,file naming,data sharing,and <br /> longterm preservation)and procedures adopted by the <br /> North Carolina Geographic Information Coordinating <br /> Council. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-S. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 40 <br />