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159 <br /> ■-■■■ <br /> 2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES •4om NATURA AND <br /> OF <br /> ■ii■i NATURAL AND CULTURAL RESOURCES <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 3.07 LAYERS:ADDRESS POINTS Paper: Retain in office permanently. <br /> GIS dataset:Create a snapshot of dataset annually. To <br /> See also GEOSPATIAL RECORDS, page A-13. maintain permanently, <br /> Either:Transfer snapshot to NCOneMap according to <br /> established procedures,complying with standards and <br /> procedures adopted by the North Carolina Geographic G� <br /> Information Coordinating Council. Cl) <br /> Or:If retained in office,your agency must comply with <br /> standards(for metadata,file naming,data sharing,and <br /> longterm preservation)and procedures adopted by the <br /> North Carolina Geographic Information Coordinating <br /> Council. <br /> 3.08 LAYERS:CORPORATE LIMITS Paper:Retain in office permanently. <br /> GIS dataset:Create a snapshot of dataset annually.To maintain <br /> See also GEOSPATIAL RECORDS,page A-13. permanently, <br /> Either:Transfer snapshot to NCOneMap according to <br /> established procedures,complying with standards and <br /> procedures adopted by the North Carolina Geographic <br /> Information Coordinating Council. <br /> Or:If retained in office,your agency must comply with <br /> standards(for metadata,file naming,data sharing,and <br /> long term preservation)and procedures adopted by the <br /> North Carolina Geographic Information Coordinating <br /> Council. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 38 <br />