Orange County NC Website
Browse       Search
158 <br /> NC DEPARTMENT OF <br /> 021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES ;; NATURAL AND CULTURAL RESOURCES <br /> ..... <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 3.03 GEOGRAPHIC INFORMATION SYSTEM(GIS)INTERNAL Retain in office permanently. <br /> STANDARDS AND PROCEDURES <br /> Includes requirements that are intended to make <br /> hardware,software,and data compatible and that <br /> cover data capture,accuracy,sources, base categories, W <br /> output,and data element dictionaries. <br /> 3.04 GEOGRAPHIC INFORMATION SYSTEM(GIS) Destroy in office after 1 year. G) <br /> MONITORING RECORDS <br /> Includes system security,quality assurance, <br /> transaction tracking,and other related activity <br /> monitoring records. <br /> 3.05 GEOGRAPHIC INFORMATION SYSTEM(GIS) Destroy in office when the system is discontinued or when <br /> OPERATIONAL RECORDS system data has been transferred to a new operating <br /> Includes user guides,system flowcharts,job or environment(platform). <br /> workflow records,system specifications,and similar <br /> documentation. <br /> 3.06 GEOGRAPHIC INFORMATION SYSTEM (GIS)PROJECT a) Retain in office GIS datasets and accompanying <br /> RECORDS documentation(metadata)with historical and/or legal <br /> value permanently. <br /> b) Destroy in office remaining items when reference value <br /> ends.± <br /> Agency Policy: Destroy in office after ezuts <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @a In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 37 <br />