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157 <br /> ._ z: <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES on.ow NATURA AND <br /> OF <br /> .err. NATURAL AND CULTURAL RESOURCES <br /> â– :ur <br /> STANDARD 3: GEOGRAPHIC INFORMATION SYSTEM (GIS) RECORDS <br /> Official records received and created by agency geographic information system programs. See G.S. 132-10 for information about providing public access to GIS <br /> databases. <br /> STANDARD 3:GEOGRAPHIC INFORMATION SYSTEM(GIS)RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION W <br /> 3.01 GEOGRAPHIC INFORMATION SYSTEM (GIS)CORE Retain in office parcel, boundary,zoning,and orthoimagery <br /> DATA layers(with accompanying data sets) permanently. <br /> Geo-referenced data and metadata to facilitate the Retention Note:Other datasets should be kept according to <br /> management, manipulation,analysis, modeling, standards and procedures set by the North Carolina Geographic <br /> representation,and spatial analysis of complex Information Coordinating Council.See also GEOSPATIAL <br /> problems regarding planning and management of RECORDS,page A-13. <br /> resources. <br /> 3.02 GEOGRAPHIC INFORMATION SYSTEM(GIS) DATA Destroy in office when the system is discontinued or when <br /> DOCUMENTATION(METADATA) system data has been transferred to a new operating <br /> Records created during development or modification environment(platform). <br /> of an automated system which are necessary to <br /> access, retrieve,manipulate,and interpret data in that <br /> system;and records that explain the meaning, <br /> purpose,structure, local relationships,and origin of <br /> the data elements. Includes data element <br /> dictionaries,file layout,codebooks and tables,and <br /> definition files. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 36 <br />