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154 <br /> in: NC DEPARTMENT OF <br /> 21 GENERAL RECORDS,S an NATURAL AND CULTURAL RESOURCES <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.38 REQUISITIONS Destroy in office after 1 year.* <br /> Requests for payment or to acquire goods or services. <br /> SEE ALSO: Inventories(STANDARD 1: Iv <br /> ADMINISTRATION AND MANAGEMENT RECORDS). 00 <br /> c <br /> 2.39 SCHOLARSHIP RECORDS a) Destroy in office after 3 years records documenting the Q- <br /> cn <br /> Records concerning scholarships awarded by the awarding of scholarships. CD <br /> agency. Includes applications,award letters, b) Destroy in office 1 year after notification of applicant TI <br /> conditions and stipulations,agreements and contracts, <br /> records concerning applications that are denied by the n <br /> disbursement statements,progress reports,and other agency or awards that are declined by the recipient. <br /> related records. <br /> v <br /> 2.40 SHIFT PREMIUM PAY Destroy in office after 5 years.* Retention: Q <br /> Authorizations and other related records concerning 04 NCAC 24D.0501(a) <br /> v <br /> employees receiving shift premium pay. <br /> O <br /> 2.41 STATEMENTS OF BACK PAY Destroy in office 3 years after payment.* — <br /> Forms used to determine the gross pay an employee <br /> would have earned during a specified period for back <br /> pay in a grievance decision,settlement agreement,or <br /> other order. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 33 <br />