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153 <br /> �: NC DEPARTMENT OF <br /> If 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES . .: NATURAL AND CULTURAL RESOURCES <br /> .:... <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.34 PAYROLL DEDUCTION RECORDS a) Destroy in office tax withholding forms 4 years after Confidentiality: <br /> C� Records used to start,modify,or stop all voluntary or termination of deduction.* G.S. 115C Art.21A <br /> G.S. 122C-158 <br /> t required deductions from payroll. Includes tax b) Destroy in office authorizations for deductions for G.S. 130A-45.9 <br /> withholding(NC-4,W-4),retirement and deferred retirement contributions, bank payments,savings plans, IV <br /> G.S. 153A-98 savings plans, insurance,association <br /> insurance,and dues 2 years after termination of G.S. 160 <br /> A-168 � <br /> dues,orders of garnishment,etc. Used as proof the deduction. <br /> employee approved of the deduction(s). G.S. 161E-257.2 <br /> c) Destroy in office remaining records 3 years after G.S. 162A-6.1 CD <br /> termination of deduction.* <br /> SEE ALSO: Payroll and Earnings Records(above), Retention: cn <br /> Retirement Records(STANDARD 4: HUMAN IRS Publication 15 n <br /> N <br /> RESOURCES RECORDS). 29 CFR 516.6(c)(1) _ <br /> 2.35 POWELL BILL RECORDS Destroy in office after 3 years. Q <br /> Records include certified statements,expenditures -p <br /> reports,information sheets,financial statements <br /> submitted to the North Carolina Department of p <br /> Transportation,and all other related records. <br /> 2.36 PURCHASE ORDERS Destroy in office after 3 years.* <br /> Records,forms,packing slips,and attached documents Retention Note:Packing slips may be destroyed upon <br /> concerning purchased supplies,equipment,and verification of items received if they are not the only record of <br /> services. the purchase of the item. <br /> SEE ALSO:Grants: Financial(above). <br /> 2.37 QUALIFIED PRODUCTS LISTS(QPL) Destroy in office 3 years after superseded or obsolete.* <br /> Records identifying products approved for purchase by <br /> the agency. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> �L The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 32 <br />