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151 <br /> ; •i NC NATURAL <br /> OF <br /> of 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES . .0 N DEPARTMENT TMENTCULTURAL RESOURCES <br /> ..... <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.29 LOAN RECORDS Destroy in office 5 years after satisfaction or cancellation of <br /> Records concerning loans received by the agency. loan.* <br /> Includes documentation of intent to proceed, loan <br /> agreements, promissory notes, letters of credit, N <br /> statements,notices of principal and interest due,and <br /> other related records. <br /> 2.30 LOCAL GOVERNMENT COMMISSION FINANCIAL Destroy in office after 3 years.* Authority: <br /> STATEMENTS G.S. 159-33 (D <br /> 2.31 LONGEVITY PAY Destroy in office after 5 years.* Retention: TIcn <br /> 04 NCAC 24D .0501(a) <br /> 2.32 PAYMENT CARD DATA Destroy in office after processed.* Confidentiality: <br /> G.S. 132-1.2(2) <br /> C^? Records created in association with payment card Q <br /> t transactions entered by third parties for the purchase G.S. 132-1.10(b)(5) <br /> of goods or services from-the agency. <br /> 0 <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 30 <br />