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150 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■■ • N N AATURTURAL AND A AMNDC OF <br /> ■■■■i CULTURAL RESOURCES <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.27 GRANTS:FINANCIAL @ a) Destroy records supporting the expenditure of federal Retention: <br /> funds passed through NC Dept.of Health and Human 09 NCAC 03M.0703 <br /> Records concerning approved federal,state,and private grants received or issued by the agency. Services on a fiscal year basis when the DHHS Office of the Z CFR 200.333 <br /> Includes all relevant accounting,purchasing,payroll, Controller provides written guidance that records are <br /> and other financial records. released from all audits and other official actions. <br /> N <br /> W <br /> b) Destroy in office records of state and private grants 5 years <br /> SEE ALSO:Grants(STANDARD 1:ADMINISTRATION after final financial report is filed.* (((D <br /> AND MANAGEMENT RECORDS). c) Destroy in office records of grants funded by local <br /> TI <br /> appropriations and other federal grants 3 years after final U) <br /> financial report is filed. v <br /> d) Destroy in office records not relating to a specific grant or N <br /> to grants not funded after 1 year. Q <br /> Retention Note:According to 2 CFR 200.333(c),records for real v <br /> property and equipment acquired with Federal funds must be o <br /> retained for 3 years after disposition of the = <br /> property/equipment. <br /> 2.28 INVESTMENTS a) Destroy in office transaction schedules after 2 years.* Authority: <br /> Includes fund information, portfolio listings and G.S. 159-30 <br /> b) Destroy in office performance investment reports when <br /> reports,balance sheets,exchange or consent reference value ends.± <br /> instructions, broker confirmations, notices,and other <br /> documentation related to agency investments.Also Agency Policy:Destroy in office after NA Q-lr(S <br /> includes transaction schedules for projecting revenue c) Destroy in office all remaining records after 3 years.* <br /> on investments as well as performance investment <br /> reports issued by broker or investment firm. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> zE The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 29 <br />