Orange County NC Website
Browse       Search
148 <br /> �! <br /> 021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES NC DEPARTMENT OF.. .: NATURAL AND CULTURAL RESOURCES <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.18 BUDGET RESOLUTIONS AND ORDINANCES a) Retain official copies in the minutes of the governing Authority: <br /> Includes project ordinances, budget resolutions,and board. G.S. 159-8 <br /> amendments. G.S. 159-13b) Destroy in office remaining copies when reference value G.S. 159-13.2 <br /> ends. G.S. 159-15 !�? <br /> SEE ALSO: Public Bodies:Minutes(STANDARD 1: Agency Policy: Destroy in office after G y eAx-s CC) <br /> ADMINISTRATION AND MANAGEMENT RECORDS). Q <br /> 2.19 COST ALLOCATION PLANS Destroy in office after 3 years.* (DD <br /> Accounting report that calculates and spreads agency- -� <br /> wide indirect costs to departments and funds that cn <br /> receive a service from other departments. v <br /> 2.20 CREDIT/DEBIT/PROCUREMENT CARD RECORDS Destroy in office when superseded or obsolete.* Confidentiality: p) <br /> t <br /> Records of assignation of agency credit cards and G.S. 132-1.2(2) Q <br /> purchasing cards along with authorization logs. <br /> 2.21 DONATIONS AND SOLICITATIONS a) Destroy in office records supporting approved donations 1 p <br /> Records concerning requests made to agency by year after payment. _ <br /> outside organizations. Includes applications and other b) Destroy in office rejected applications after 30 days. <br /> related records. <br /> SEE ALSO: Fund Drive and Event Records(STANDARD <br /> 7:PUBLIC RELATIONS RECORDS). <br /> 2.22 ELECTRONIC FUNDS TRANSFERS(EFT) Destroy in office when superseded or obsolete. Confidentiality: <br /> Includes forms authorizing electronic transfer of G.S. 14-113.20 <br /> t monies via wire transfer or automated clearing house <br /> (ACH)as well as ACH bank reports. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 27 <br />