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139 <br /> NC DEPARTMENT OF <br /> 112 <br /> 021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■ w NATURAL AND CULTURAL RESOURCES <br /> ■ ■a■ <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.56 REBATE PROGRAM RECORDS a) Destroy in office financial records 3 years after approval.* <br /> Applications,receipts,and related records concerning b) Destroy in office applications 1 year after approval. <br /> rebate programs sponsored by the agency. These <br /> records document programs and incentivized actions c) Destroy in office denied applications when reference value <br /> that residents may opt into. ends.± D <br /> 0- <br /> Agency Policy:Destroy in office after 1 3 <br /> 1.57 RECORDS MANAGEMENT a) Retain in office documentation concerning the final N <br /> Includes correspondence(including e-mail)with state disposition of records permanently. <br /> and/or federal agencies with regards to records b) Destroy in office remaining records when superseded or <br /> retention. Also includes records disposition <br /> obsolete. Q <br /> documentation,file plans,and copies of records <br /> retention and disposition schedules. <br /> 1.58 REFERENCE(READING))FILE Destroy in office when reference value ends. v <br /> Subject files containing informational copies of records , CD <br /> Agency Policy:Destroy in office after V1�.0y� <br /> organized by areas of interest. Also includes materials 3 <br /> CD <br /> that have no regulatory authority for the recipient and <br /> are received from outside the agency or from other <br /> units within the agency as well as reference copies of <br /> documents where another individual or agency is <br /> responsible for maintaining the record copy. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 18 <br />