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137 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES =■■._■ NC DEPARTMENT OF <br /> ■i E.Z. NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.51 PUBLIC BODIES:CORRESPONDENCE a) Transfer correspondence(including e-mail)with historical <br /> Records documenting internal and external value to History Records(above),after 3 years. <br /> communications of governing and advisory board b) Destroy in office remaining records after 3 years. <br /> members. Includes correspondence(including e-mail) D <br /> related to decision-making,policy development,and <br /> other high-level planning as well as logistical 3 <br /> communications. 2. <br /> c <br /> 1.52 PUBLIC BODIES:MEETING NOTICES Destroy in office after 1 year. <br /> Includes notices and regular meeting schedules. p <br /> SEE ALSO:Affidavits of Publication (STANDARD 6: Q <br /> LEGAL RECORDS), Publicity Records(STANDARD 7: <br /> PUBLIC RELATIONS RECORDS). <br /> 1.53 PUBLIC BODIES:MEMBER FILES a) Retain in office records with historical value permanently. CQ <br /> CD <br /> Records concerning members of public boards, b) Destroy in office 1 year after superseded or obsolete 3 <br /> commissions,councils,and committees. Includes CD <br /> waivers from board members choosing not to receive <br /> codes of conduct,ethics statements,agreements, stipend/per diem payments. <br /> notices of resignation,and other related records.Also <br /> includes biographical information and waivers. c) Destroy in office remaining records 1 year after service <br /> ends. <br /> SEE ALSO:Oaths of Office(STANDARD 6:LEGAL <br /> RECORDS), Public Bodies:Applications for <br /> Appointment(above). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 16 <br />