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135 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES =�■=• NCDEPARTMENTOF <br /> u.■i NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.44 PROCLAMATIONS AND ORDERS a) Retain in office records with historical value permanently. <br /> Proclamations and orders issued by the governing b) Destroy in office remaining records when reference value <br /> board. ends.± <br /> Agency Policy: Destroy in office after D <br /> Q <br /> 1.45 PROJECTS " a) Retain in office records with historical value permanently. <br /> Z <br /> Includes project correspondence(including e-mail), b) Destroy in office remaining records 3 years after <br /> feasibility studies,final reports,specifications, completion of project. v <br /> assessments,notices to proceed,cost estimates, p" <br /> change orders,statements of work,and similar <br /> v <br /> documentation. <br /> Q <br /> SEE ALSO: Project Documentation (STANDARD 5: <br /> Z5 <br /> INFORMATION TECHNOLOGY RECORDS). j v <br /> cn <br /> 1.46 PROPERTY MANAGEMENT RECORDS Destroy in office when superseded or obsolete. CDD <br /> Includes appraisals of the financial valuation of <br /> agency-owned property as well as surveys,plats,and <br /> maps. <br /> SEE ALSO: Facility Maintenance, Repair,and Inspection <br /> Records(above). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 14 <br />