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134 <br /> . ... <br /> =�I_a NC DEPARTMENT OF <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVER C•CCC NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.41 POLICIES AND PROCEDURES @ a) Retain in office records with historical value permanently. <br /> Records documenting the formulation, planning,and b) Destroy in office remaining records when superseded or <br /> adoption of policies,procedures,and functions of the obsolete. <br /> agency and its departments. File also includes D <br /> organizational charts,reorganization studies,and 0- <br /> similar records describing the arrangement and 3 <br /> administrative structure of the agency. :3 <br /> c <br /> y <br /> SEE ALSO:Civil Rights Records(STANDARD 6:LEGAL p' <br /> RECORDS), Policies and Procedures(Personnel) � <br /> (STANDARD 4: HUMAN RESOURCES RECORDS), Q <br /> Electronic Records Policies and Procedures <br /> (STANDARD 5: INFORMATION TECHNOLOGY p� <br /> RECORDS). <br /> N <br /> 1.42 POLL LIST/REGISTRATION LIST/ROSTER/ Contact State Archives of North Carolina prior to destroying old Authority: CD <br /> AUTHORIZATION TO VOTE(ATV)@ poll books and voter registration books. G.S. 163 Art. 15A 3 <br /> CD <br /> Lists documenting registered electors and votes cast G.S. 163-166.708 NCAC 10B.0103 <br /> prior to County Board of Elections taking over 52 USC Chap. 01 <br /> municipal elections. Includes electronic or paper ATV <br /> 205 <br /> related records such as ATV books,forms,unused <br /> stickers, lists, registers,indexes,or similar records <br /> used to verify persons are registered voters at each <br /> polling location. <br /> 1.43 PRICE QUOTATIONS Destroy in office when reference value ends.± <br /> Agency Policy: Destroy in office after av <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> ±The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 13 <br />