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73 <br /> 2021 PROGRAM RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES <br /> ITEM N STANDARD 20:LAW ENFORCEMENT RECORDS <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 20.31 INMATE GRIEVANCE RECORDS a) If legal action is taken and case adjudicated,destroyin Confidentiality: <br /> Records concerning grievances filed by inmates and office 5 years after final disposition. G.S. 132-1.1(a) <br /> actions taken. <br /> b) If legal action is taken and case non-adjudicated(out- No <br /> of-court claims),destroy in office 5 years after final <br /> disposition or expiration of relevant statute of w <br /> t <br /> limitations. m <br /> 0 <br /> c) Destroy remaining records in office 3 years after <br /> inmate is released or transferred from the facility.* 3 <br /> m <br /> 20.32 INMATE MAIL,TELEPHONE,OR VISITOR RECORDS Destroy in office after 1 year.* <br /> Records concerning telephone calls and mail sent and m <br /> received by inmates and individuals visiting inmates o <br /> confined in county or municipal detention facilities. Q <br /> Cn <br /> Includes logs listing inmate's name,date and time of <br /> call or mail,visitor's signature and address,and other <br /> related information. <br /> 20.33 INMATE MEAL RECORDS Destroy in office after 3 years.* Retention: <br /> Records concerning the planning and scheduling of 10A NCAC 141 .1723 <br /> inmate meals. Includes food service daily shift reports, <br /> daily meal sheets,food order forms,kitchen checklists, <br /> lists of inmates receiving meals and other related <br /> records. File also includes records concerning requests <br /> for special diets made by inmates. <br /> *No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION,AND OTHER OFFICIAL ACTION, <br /> page A-5. <br /> +The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> 64 <br />