Orange County NC Website
Browse       Search
66 <br /> 2021 PROGRAM RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES <br /> ITEM# STANDARD 20:LAW ENFORCEMENT RECORDS <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 20.12 DETENTION FACILITY INCIDENT REPORTS c) If records are made part of a case file,follow Confidentiality: <br /> Detention facility incident reports. Include narratives disposition instructions for: G.S. 132-1.1(a) <br /> of incidents, lists of those involved,statements and Case File: Felonies <br /> interview reports,inmates'refusal of medical Case File: Misdemeanors N <br /> 0 <br /> treatment,inmates' refusal to press charges,and other r <br /> t related records. d) Destroy in office after 3 years if not made part of a <br /> case file.* <br /> SEE ALSO:GENERAL RECORDS SCHEDULE: LOCAL M <br /> GOVERNMENT AGENCIES, Litigation Case Records o <br /> (STANDARD 6: LEGAL RECORDS). N <br /> 3 <br /> 20.13 DETENTION FACILITY OPERATIONAL RECORDS a) If records are made part of a case file,follow D <br /> Records concerning all activities occurring during shifts disposition instructions for: X <br /> at detention facilities. Includes end of duty(shift Case File:Felonies m <br /> 0 <br /> change reports,key and radio control lists,equipment Case File: Misdemeanors o <br /> and inmate/non-inmate housing check lists,cell Cn <br /> inspection reports, laundry exchange and controlled b) Destroy in office when reference value ends if not <br /> property lists,tour reports,etc.)and inmate made part of case file.± <br /> accountability(rosters,commitment and release <br /> reports,cell locations,etc.) records. Agency Policy:Destroy in office after <br /> 20.14 DETENTION FACILITY PHYSICAL FORCE RECORDS Destroy in office after 3 years.* <br /> Reports made by any officer or employee of a <br /> detention facility who applies physical force to an <br /> inmate or arrestee. <br /> *No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS,LITIGATION,AND OTHER OFFICIAL ACTION, <br /> page A-5. <br /> +The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends.' Please use the space provided. <br /> 57 <br />