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56 <br /> 2021 PROGRAM RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES RON NRARTMENT OF <br /> �iR9 NATUTURALAND CULTURAL RESOURCES <br /> STANDARD 19:STREET MAINTENANCE,PUBLIC WORKS,AND ENGINEERING RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 19.04 EXCAVATION PERMITS a) Destroy in office billing records after 3 years.* <br /> Applications, permits,and billing information for <br /> individuals and contractors requesting to work in the b) Destroy in office applications and permits 1 year after <br /> county or municipal right-of-way for demolitions or expiration. j <br /> excavations. (D <br /> c) Destroy in office applications for which a permit was U) <br /> never issued when reference value ends.± m <br /> Agency Policy:Destroy in office after SA.20,%C5. <br /> 19.05 GRAVE OPENING ORDERS Destroy in office after 1 year. 0 <br /> Authorizations to dig graves in agency-owned cemeteries. <br /> 0 <br /> 19.06 INFRASTRUCTURE MAINTENANCE RECORDS Destroy in office after 3 years. a' <br /> Records documenting the general maintenance and v <br /> upkeep of infrastructure,including roads,traffic lights, 0- <br /> and other public works. M <br /> D <br /> cQ <br /> CD <br /> 19.07 PLANNING FILE Destroy in office 5 years after superseded or obsolete. <br /> Includes long-range and immediate plans for paving D. <br /> streets and other projects. (Q <br /> 19.08 PROJECT RECORDS-CANCELLED a) Retain records with historical value permanently. Confidentiality: <br /> Background information for public works and engineering G.S. 132-1.7 <br /> projects explored but not undertaken. Records are used b) Destroy in office remaining records when reference <br /> as a reference file and include maps, project information, value ends.± <br /> T and the reason that the project failed. <br /> Agency Policy: Destroy in office afters S . <br /> *No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS,LITIGATION,AND OTHER OFFICIAL ACTION, <br /> page A-S. <br /> +The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends.' Please use the space provided. <br /> 47 <br />