Orange County NC Website
Browse       Search
37 <br /> e.14 NC DEPARTMENT OF <br /> 2021 PROGRAM RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES &U. NATURAL AND CULTURAL RESOURCES <br /> . .. <br /> STANDARD 16:PUBLIC HOUSING AUTHORITIES,REDEVELOPMENT COMMISSIONS,AND ENTITLEMENT COMMUNITIES RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 16.07 EMERGENCY SOLUTIONS GRANTS(ESG)RECORDS a) Destroy records supporting the expenditure of Confidentiality: <br /> Records documenting the participation of the agency in federal funds passed through NC Department of 24 CFR 576.500(x) <br /> funding by the Department of Housing and Urban Health and Human Services(DHHS)on a fiscal year <br /> Development. Includes case management records for basis when the DHHS Office of the Controller Retention: <br /> program participants,required federal compliance provides written guidance that records are released 24 CFR 576.500(y) <br /> records, program records,financial records,and other <br /> from all audits and other official actions. <br /> related records. ci <br /> t b) Destroy in office records documenting renovation of p <br /> an emergency shelter 10 years after the date that (nn <br /> ESG funds are first obligated for the renovation. cQ <br /> c) Destroy in office participant records 5 years after the <br /> expenditure of all funds from the grant under which <br /> the program participant was served. <br /> d) Destroy in office all remaining records after 5 years. <br /> 16.08 FACADE PROJECT FILES Retain in office permanently. <br /> Records documenting the re-granting of funds received by <br /> the agency to restore exteriors of architecturally <br /> important structures in project areas. Includes contracts, <br /> photographs,and correspondence. <br /> *No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS,LITIGATION,AND OTHER OFFICIAL ACTION, <br /> page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> 28 <br />