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173 <br /> . MEN <br /> k021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES Z■_■ NA AND <br /> OF <br /> �iu�i NATURALND CULTURAL RESOURCES <br /> STANDARD 4:HUMAN RESOURCES RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 4.23 LEAVE RECORDS a) Destroy in office approved requests 3 years after return or Confidentiality: <br /> 6 L Records concerning employee leave,including separation of employee.* G.S. 115C Art.21A <br /> t G.S. 122C-158 <br /> requests for and approval of sick,vacation,overtime, b) Destroy in office denied requests after 6 months. <br /> buy-back,shared,donated,etc. Also includes records G.S.130A-45.9 <br /> 98 <br /> documenting leave without pay. G.S. 1 <br /> G.S. 160A-A-168 � <br /> SEE ALSO: Educational Leave and Reimbursement G.S. 161E-257.2 = <br /> (above), Family Medical Leave Act(FMLA) Records G.S. 162A-6.1 ;U <br /> (above), Military Leave(below). <br /> 4.24 MEDICAL RECORDS a) Destroy in office exposure records 30 years after date of Authority: <br /> Records for employees,contractors,and volunteers exposure.* 29 CFR 1910.1020(e) <br /> concerning asbestos,toxic substances,and b) Destroy in office records pertaining to first-aid job-related <br /> t bloodborne pathogen exposure;physical examinations Confidentiality: <br /> illness and in after 5 years. 29 CFR 1630.14(c)(1) <br /> required by the employer in connection with any <br /> personnel action,including health or physical c) Provide medical records to employees who have worked 29 CFR <br /> examination reports,or certificates created in for less than 1 year at time of separation. 1910.1030(h)(1)(iii) <br /> accordance with the Americans with Disabilities Act d) Destroy in office after 1 year records concerning physical <br /> (ADA);and records of injury or illness. (Does not Retention: <br /> examinations or health certificates. 29 CFR 1627.3(b)(1)(v) <br /> include worker's compensation or health insurance <br /> claim records.) e) Destroy in office remaining records 30 years after 29 CFR 1910.1020(d) <br /> employee separation. 42 USC 12112(d)(3) <br /> SEE ALSO: Benefits Records(above),Workers' Retention Note:Records must be maintained separately from <br /> Compensation Program Claims(below). an employee's personnel jacket. If part of a worker's <br /> compensation claim,follow disposition for Workers' <br /> Compensation Program Claims(below). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> zL The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 52 <br />