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146 <br /> �� <br /> 202I GENERAL RECORDS SCHEDULE:LOCAL GOVE NC DEPARTMENT OF <br /> G . -m NATURAL AND CULTURAL RESOURCES <br /> ■ u■ <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> ITEM## <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 2.08 BANK STATEMENTS AND RECONCILIATIONS Destroy in office after 3 years.* <br /> Includes bank statements,canceled checks,deposit <br /> slips,and reconciliation reports. <br /> 2.09 BIDS FOR DISPOSAL OF PROPERTY Destroy in office all records after the disposition of property Authority: N <br /> Records concerning the disposal of surplus property. has been recorded in governing board's minutes.* G.S. 153A-176 <br /> c <br /> Includes information about various disposition Q <br /> procedures used,such as sealed bids and public <br /> CD <br /> auction. <br /> 1l <br /> U <br /> n <br /> SEE ALSO:Accounts Receivable(above). <br /> 2.10 BIDS FOR PURCHASE a) Transfer records to Contracts, Leases,and Agreements Authority: <br /> Records documenting quotes to supply products and (STANDARD 6:LEGAL RECORDS)when bid is approved. G.S. 143 Article 8 Q <br /> services. Includes advertisements,tabulations,awards b) Destroy in office bid records not awarded or opened after v <br /> letters, records of bids,good faith effort 1 year.* <br /> documentation,and related records concerning 0 <br /> accepted and rejected bids. <br /> 2.11 BOND CLOSING RECORDS Destroy in office 6 years after final maturity.* Authority: <br /> Includes applications,agreements,tax records, G.S. 159 Article 7 <br /> contracts,official statements, legal opinions,rating <br /> letters,public hearing bonds,title insurance,deeds of <br /> trust,and other related records concerning bonds <br /> issued by the agency.Also includes records concerning <br /> expenditure and/or investment of bond proceeds. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 25 <br />