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144 <br /> ..... <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES =�■_■ NATURA ANDC OF <br /> ■Ong NATURAL AND CULTURAL RESOURCES <br /> s,_ ■.u■ <br /> STANDARD 2: BUDGET,FISCAL,AND PAYROLL RECORDS <br /> Records created and accumulated concerning the managerial control,budgeting,disbursement,collection,and accounting of the agency. <br /> Note:Per 26 CFR 1.148-5(d)(5)(iii)(E), all records necessary to support the tax-exempt status of an agency debt issue must be retained for the life of the debt <br /> plus 3 years. <br /> N <br /> W <br /> STANDARD 2:BUDGET,FISCAL,AND PAYROLL RECORDS <br /> Q <br /> ITEM# cII <br /> CD <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION = <br /> 1l <br /> 2.01 ACCOUNTS PAYABLE a) Destroy in office 5 years after payment documentation of Retention: n <br /> Records concerning the status of accounts in which reimbursement for business expenses to employees. 04 NCAC 24D <br /> .0501(a)(3)(1) <br /> the agency owes money to firms or individuals. <br /> b) Destroy in office all remaining records 3 years after � <br /> Includes invoices,reimbursements, receipts or bills of payment.* <br /> sale,check registers,and subsidiary registers.Also <br /> includes stop payment notices. �G <br /> 2.02 ACCOUNTS RECEIVABLE CD Destroy in office 3 years after collection.* G.S. 105A O <br /> Records concerning receivables owed and collected. <br /> Includes billing statements, records of payment <br /> received, remittances,subsidiary registers, <br /> overpayment or refund records,deposits,fines and <br /> fees assessed,and collection of past due accounts. <br /> Also includes records concerning accounts sent to NC <br /> Debt Setoff Program for collection. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 23 <br />