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141 <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES 0! ; NATURA AND <br /> OF <br /> ..�a. NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.60 REQUESTS FOR INFORMATION Destroy in office after 1 year after resolution. <br /> Requests received and responses issued by the <br /> agency. <br /> D <br /> SEE ALSO: Public Records Requests(STANDARD 7: Q' <br /> PUBLIC RELATIONS RECORDS). : <br /> 1.61 REQUESTS FOR PROPOSALS RFP � <br /> ( ) Destroy in office when reference value ends.± <br /> Proposals submitted by vendors in response to <br /> Agency Policy: Destroy in office after�Q�L� p <br /> requests from agency.Also includes notices and <br /> evaluations produced by the agency. <br /> Q <br /> SEE ALSO: Bids for Purchase(STANDARD 2:BUDGET, <br /> FISCAL,AND PAYROLL RECORDS), Price Quotations <br /> v <br /> (above). <br /> (D <br /> 1.62 RESOLUTIONS a) Retain in office permanently one copy of final resolution. m <br /> File consists of resolutions indicating date,issues or b) Retain in office permanently resolution development <br /> policy involved,and appropriate signatures. records with historical value. <br /> c) Destroy in office additional copies of resolutions(including <br /> See the SECURITY PRESERVATION COPIES OF those tabled or failed)along with all remaining <br /> RECORDS section on page A-15 for instructions on development records when reference value ends.± <br /> imaging. <br /> Agency Policy:Destroy in office after 4L'_-0.t <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 20 <br />