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140 <br /> Moo <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■� [ NATURA ANDC OF <br /> ■■..a NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.59 REPORTS AND STUDIES @ a) Retain in office permanently 1 copy of all annual and <br /> Records concerning the performance of a department, biennial reports written by the agency. <br /> program,or project,as well as those created for b) Retain in office permanently reports and studies prepared <br /> planning purposes. Includes all annual,sub-annual,or by request of an agency's governing body or a court. D <br /> irregularly prepared research studies, reports,and 0- <br /> studies generated by an agency or prepared by c) Destroy in office after 3 years reports prepared monthly, 3 <br /> consultants hired by the agency.Also includes reports bimonthly,or semi-annually. 2. <br /> U <br /> required to be submitted to the agency. d) Destroy in office after 1 year activity reports concerning <br /> workload measurements,time studies, number of jobs <br /> SEE ALSO:Accident/Incident Reports(STANDARD 8: completed,etc.,prepared on a daily or other periodic <br /> RISK MANAGEMENT RECORDS),Audits: Financial basis. <br /> Q <br /> (STANDARD 2: BUDGET, FISCAL,AND PAYROLL e) Destroy in office when superseded or obsolete reports <br /> RECORDS),Audits: Performance(above), Budget required to be submitted to the agency. v <br /> Reports(STANDARD 2: BUDGET, FISCAL,AND PAYROLL =3 <br /> f) Destroy in office remaining reports and studies when ccRECORDS), Financial Reports(STANDARD 2:BUDGET, reference value ends.± CDCD <br /> CD <br /> FISCAL,AND PAYROLL RECORDS),Grants(above), Lost, Agency Policy: Destroy in office after , <br /> Stolen,or Damaged Property Reports(STANDARD 8: <br /> RISK MANAGEMENT RECORDS), Projects(above), <br /> Public Bodies:Appointment Reports(above),Strategic Retention Note: Reports and studies listed elsewhere in this <br /> Plan (below),and Unemployment Compensation schedule should be retained the specified period of time. <br /> Reports(STANDARD 4: HUMAN RESOURCES <br /> RECORDS). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 19 <br />