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138 <br /> . ... <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES .o .. N AATURTURAL AND DEPp NA TMEN AND <br /> OF <br /> CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.54 PUBLIC BODIES:MINUTES a) Retain in office permanently official minutes of the Authority: <br /> Includes minutes of the governing board and all governing board and its subsidiary boards as well as all G.S. 143-318.10 <br /> subsidiary and advisory boards. Subsidiary boards are attachments necessary to understand the body's actions. _ <br /> defined as boards that exercise or are authorized to b) The official minutes of advisory boards may be destroyed D <br /> exercise legislative,policy-making,quasi-judicial,or only upon approval by the State Archives of North 0- <br /> administrative functions. Also includes minutes of Carolina. The State Archives reserves the right to 3 <br /> subcommittees of the governing board and its <br /> designate the minutes of any advisory board as �• <br /> subsidiary and advisory boards. permanent. <br /> c) Destroy in office minutes of committees or subcommittees <br /> See the SECURITY PRESERVATION COPIES OF when reference value ends,if the minutes or actions and <br /> RECORDS section on page A-15 for instructions on decisions of the committee are entered as part of the <br /> Q.. <br /> imaging. minutes of the parent board. If minutes or actions and <br /> decisions of the committee or subcommittee in question N <br /> SEE ALSO:Ordinances(above), Public Bodies:Agenda are not entered as part of the minutes of the parent board, v <br /> and Meeting Packets(above), Public Bodies:Audio and the State Archives reserves the right to designate the m <br /> Video Recordings of Meetings(above), Resolutions minutes as permanent.± N <br /> (below). Agency Policy:Destroy in office after <br /> 1.55 RATE AND FEE SCHEDULES " Destroy in office when superseded or obsolete. <br /> Records relating to rates,fees,and regulations <br /> concerning agency services. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 17 <br />