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136 <br /> a saw <br /> 2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES 014an N ATURTUR 0■, ; NAAL AND ANDC OF <br /> CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.47 PUBLIC BODIES:AGENDA AND MEETING PACKETS a) Retain in office records with historical value permanently. <br /> Includes agendas and copies of supporting b) Destroy in office remaining records when reference value <br /> documentation and exhibits submitted and discussed ends.± <br /> during meetings of public bodies.Also includes <br /> documentation of outside meetings attended by Agency Policy:Destroy in office after ` U cox Q <br /> agency personnel. X3 <br /> 2. <br /> W <br /> SEE ALSO: Public Bodies: Minutes(below). p� <br /> 1.48 PUBLIC BODIES:APPLICATIONS FOR APPOINTMENT a) Destroy in office records concerning appointed individuals 0 <br /> Applications and related records received from 1 year after expiration of term. <br /> individuals applying for appointments to serve on b) Destroy in office remaining records when reference value Q <br /> public boards,commissions,councils,and committees. ends.± <br /> v <br /> Agency Policy:Destroy in office after c4k- ' <br /> (D <br /> 1.49 PUBLIC BODIES:APPOINTMENT REPORTS Destroy in office after 2 years. Authority: 3 <br /> G.S. 143-157.1 CD <br /> Includes annual appointment reports filed with the NC <br /> Department of the Secretary of State. <br /> 1.50 PUBLIC BODIES:AUDIO AND VIDEO RECORDINGS OF Destroy in office after approval of official written minutes. <br /> MEETINGS <br /> NoTE:If these serve as the official minutes,as allowed by G.S. <br /> SEE ALSO: Public Bodies: Minutes(below). 143-318.10(e), their retention should be permanent. These <br /> disposition instructions apply to recordings produced solely for <br /> the purpose of generating official written minutes. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> t The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 15 <br />