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133 <br /> -ENE <br /> I2021 GENERAL RECORDS SCHEDULE:LOCAL GOVERNMENT AGENCIES NATURARTMENT OF <br /> ;MEN NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.38 ORDINANCES a) Retain in office official copy permanently. <br /> Includes code of ordinances. b) Destroy in office ordinance development records when <br /> ordinance is no longer in effect. <br /> See the SECURITY PRESERVATION COPIES OF c) Destroy in office additional copies(including tabled or Q <br /> RECORDS section on page A-15 for instructions on failed ordinances)when reference value ends.f a <br /> imaging. <br /> Agency Policy:Destroy in office after <br /> 1.39 PEST CONTROL Destroy in office after 3 years.* v <br /> Records concerning pest abatement or eradication 0 <br /> programs overseen by the agency. p� <br /> Q <br /> SEE ALSO: Facility Maintenance, Repair,and Inspection <br /> Records(above). <br /> v <br /> 1.40 PHONE LOGS Destroy in office after 1 year. N <br /> Records documenting calls placed and received in the N <br /> course of conducting agency business. <br /> SEE ALSO:Accounts Payable(STANDARD 2: BUDGET, <br /> FISCAL,AND PAYROLL RECORDS),Voice over Internet <br /> Protocol (VoIP) Records(STANDARD 5: INFORMATION <br /> TECHNOLOGY RECORDS). <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> f The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 12 <br />