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131 <br /> 0-mom <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES NATURA AND <br /> OF <br /> ai.� NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.30 INVENTORIES @ a) Destroy in office lists of properties,facilities,fixed assets, <br /> Inventories describing the type of property(including supplies,and surplus property when superseded or <br /> equipment and facilities other and fixed assets), its obsolete. <br /> location,and related information.Also includes b) Destroy in office inventory control and usage records after D <br /> inventory control and usage records,such as 3 years. <br /> requisitions/draw tickets, mileage logs, request forms, <br /> and other related records. <br /> U' <br /> 1.31 LEGISLATION AND REGULATORY RECORDS Destroy in office when reference value ends.± <br /> Notices and copies of proposed or adopted state or 3o 0 <br /> Agency Policy: Destroy in office after :3federal legislation or regulations affecting the agency. � <br /> 1.32 LOGISTICS MATERIALS Destroy in office when superseded or obsolete. Q <br /> Records concerning scheduled plans of agency <br /> personnel and activities. Includes routine notices,task <br /> lists,and arrangements. <br /> CD <br /> 1.33 MAIL: UNDELIVERABLE/RETURNED Destroy in office after 30 days. 3 <br /> CD <br /> Outgoing agency mail returned by the post office for Retention Note:If notification is necessary for a particular <br /> any reason,including insufficient postage,incorrect process, reference the relevant case file for disposition <br /> address,forwarding order expired,etc. Also includes instructions(e.g., tax notifications). <br /> outgoing e-mail returned for any reason. <br /> 1.34 MAILING AND DISTRIBUTION RECORDS a) Destroy in office Sunshine Lists when superseded or Confidentiality: <br /> Includes mailing and meeting notification lists,e-mail obsolete. G.S. 132-1.12 <br /> G.S. 132-1.13 <br /> t distribution lists,Sunshine Lists,and related b) Destroy in office remaining records when reference value <br /> documentation of transactions with the U.S. Postal ends.± <br /> Service,state courier,or private carriers. <br /> Agency Policy: Destroy in office after <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> ±The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends.' Please use the space provided. <br /> @ In some cases,more specific record retention and disposition requirements can be found in the relevant program schedule. Seethe appendix for pointers to <br /> such records series. <br /> 10 <br />